Programming Coordinator

Job Purpose

Administration assistance in the programming department for Mountainfilm in Telluride.

Duties and Responsibilities

• Acts as administrative assistant to Festival Director and Senior Programmer
• Data collection for all guests and films and database entry relevant to programming: i.e., film entries, contacts, program entries, tech notes, etc.
• Guest communication and tracking, including schedules
• Collecting and organizing festival media content, i.e. trailers, sample footage for intros
• Collecting filmmaker contracts and paperwork for all guests
• Collection of guest bios, headshots and bios, coordinating with Content Manager and Marketing Manager
• Printed program proofing and fact checking
• Coordination of print traffic with tech coordinator (DCP and ProRes files as needed)
• Tech notes: Assist to build airtable database for films and programs, coordinate tech needs for presenters, liaison with tech director and coordinator, build tech binders, etc.
• Build program blocks with programming team
• Festival staff coordination of hosts, emcees, musicians, moderators and other festival staff (as needed)
• Take Action coordinator: communication with organizations, collect assets for web and app, and in person hosting during festival
• Guest pass liaison with passes department
• Screening and offering feedback on film submissions to assist programming
• Coordinator for other Festival events, i.e. Free Range, Coffee Talks, DocTalks, DownLow, etc., including assisting festival director/senior programmer/ communicating with guests, hosts, filmmakers and jury. Organizing other events and assisting events producer where needed
• Kids Kino: programming and assets collection for 10-13 films, coordinate KK screening committee and synopses (as needed)
• Local Legends & Steep Thrills Program: assets collection for 10-13 films + guests, coordinate screening committee and program content (as needed)
• During the festival: Some duties include working with programming and coordinating with communications to distribute information, including TBAs and APBs. On call for guest liasoning and emceeing and hosting
• Upkeep of airtable and transfer of information post-festival
• Prepare post-festival report and post-festival payment tracking
• Send all thank you letters

Qualifications

Related progressive experience.  All qualifications comply with provincial human rights legislation. 

Competencies Include

• Excellent organizational skills and detail-oriented
• Substantive knowledge and love of topics pertaining to Mountainfilm’s mission
• Enthusiastic and knowledgeable about film, specifically but not limited to documentaries
• Ability to write content for press releases, website and other media
• Strong communication skills: articulate by phone and email and in all follow-up; clear and concise in written and verbal messaging to office and production staff, volunteers, filmmakers, distributors and general audiences
• Able to interface easily with all staff, filmmakers, special guests and general public
• Ability to function under pressure and unexpected stressors, anticipate, identify and solve problems, and prioritize competing demands
• Must be able to work well with a variety of year-round and temporary staff. A calm and collaborative personality is important
• Willing to work flexible hours including extensive work weeks leading up to the festival and overtime work May 20–27, 2024
• Must not have off-season plans to be away from Telluride April and May
• Knowledge of film formats and festival production very helpful
• Experience working with Macintosh computer systems. Familiarity with Microsoft Office, Excel, Word, Google Docs and Sheets, Airtable and basic Photoshop is a plus

Working conditions

Dedicated workstation in an open office environment, where festival staff can grow from two to ten people as the festival approaches.

Hiring Policy

Mountainfilm is an equal opportunity employer and does not discriminate on the basis of race, religion/creed, color, age, national origin, alienage or citizenship status, gender, gender identity, sexual orientation, disability, pregnancy, military status, familial status, domestic violence victim status, marital status or partnership status.

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